Alotten Privacy Policy

This Privacy Policy became effective on January 6, 2026.

Introduction

This Privacy Policy (“Privacy Policy”) explains how Alotten, Inc. (either the “Company” or “Alotten”) collects, uses, and discloses your personal information, including the categories of personal information we process and the purposes for which we use it.

This Privacy Policy applies to any personal information you provide to Alotten and any personal information we collect when you:

  • Use any service we provide (each, a “Service”)
  • Contact or communicate with us
  • Visit or use our websites or applications
  • Visit an Alotten location
  • Attend events or seminars involving Alotten

Alotten may also obtain personal information about you if your employer or affiliated organization provides information for processing for Service access or otherwise in connection with a Service.

This Privacy Policy may be supplemented by additional privacy statements, data processing terms or agreements, or other relevant notices.

This Privacy Policy does not apply to your use of any third-party sites linked from or accessed in connection with our websites or Services.

Collecting Your Information

Types of Information We Collect

The personal information we collect varies depending on the nature of our Services and how you interact with us. If we collect sensitive personal information (such as payment details), it is done strictly where relevant and in accordance with applicable law.

The information we collect may include:

1. Contact Details

  • Name, email, postal address, and phone number

2. Unique Identifiers

  • Passport number, National ID, National Insurance Number, or pension scheme reference number

3. Demographic Information

  • Date of birth, age, gender, race, ethnicity, national origin, and marital status

4. Employment Information

  • Job title, employee number, employment status, salary, benefits, employment history, qualifications, and affiliations

5. Financial Information

  • Credit history, bankruptcy status, salary, tax code, third-party deductions, bonus payments, benefits, national insurance contributions, bank account details, and tax information

6. Online Information

  • IP address, browser type, operating system, device information, and usage data collected from visiting our websites

7. Background Checking Information

  • Inclusion on a sanctions list, disqualified directors' list, previous criminal offenses, or politically exposed persons (“PEPs”) status

8. Account Login Credentials

  • Username, password, password hints, and security-related information

9. Payment Information

  • Credit or debit card number and bank account details

Sources of Information

We collect personal information from the following sources:

  1. Directly from You – When you request a Service, visit an Alotten location, attend events, apply for a job, or provide feedback.
  2. From Your Organization – If your employer or affiliated organization provides information for service access.
  3. Automatically – When you use our Services, visit our websites, or engage with us online (which may be via cookies, web beacons, and/or tracking technologies).
  4. From Third Parties – Recruitment agencies, insurers, credit reference agencies, government bodies, and business partners.

Failure to Provide Information

If you do not provide necessary personal information, we may be unable to offer Services and may need to terminate your access immediately.

Information You Provide About Others

If you provide information about third-party individuals (such as employees, dependents, or emergency contacts), you should ensure they are aware of how Alotten will use their information.

Information Relating to Children and Minors

Our Services are not directed to children or minors (under the age of 18), and we do not knowingly collect data from children. If information about a child or minor is required (e.g., for a beneficiary in an insurance policy), it must be provided by a parent or guardian, and we do not collect or process information from that child or minor.

Processing Your Information

We may process personal information for the following purposes:

  • Providing Services to you and other clients, partners, or employees
  • Compliance & Risk Management – Due diligence, credit checks, sanctions screening, and fraud prevention
  • Processing Payments
  • Communicating With You – Responding to inquiries and feedback
  • Market Research – Evaluating promotional effectiveness and service improvements
  • Regulatory Compliance – Legal obligations, dispute resolution, and audits
  • Recruitment – Evaluating applications and hiring decisions
  • Product & Service Development – Improving offerings based on customer interactions
  • Marketing & Outreach – Offering related products or services

Legal Grounds for Processing Under GDPR

We rely on the following legal bases to process your personal information:

1. Performance of a Service Contract

  • Necessary to fulfill our obligations under an agreement with you.

2. Legal & Regulatory Obligations

  • Required to comply with licensing and regulatory requirements.

3. Legitimate Interests

  • Business operations, customer relationships, security, and service improvements.

4. Consent

  • When legally required, such as for marketing communications.

5. Substantial Public Interest

  • Preventing fraud, public health concerns, or criminal investigations.

Updating Your Information with Alotten

You should notify us of any changes to your personal information to ensure accurate Service delivery.

Alotten Does Not Sell Personal Information

Alotten does not sell personal information that it collects or obtains from any source.

Disclosing Your Information

We may disclose your personal information to:

  • Internal Alotten Teams and Affiliates – For service management and administration
  • Service Providers & Business Partners – To support Service delivery
  • Law Enforcement & Regulatory Bodies – To comply with legal requirements

International Data Transfers

  • If your data is collected in the UK or EEA, we may transfer it outside these regions with adequate safeguards in place.

Retention of Your Information

  • We retain personal data only as long as necessary for Service provision and improvement, marketing purposes (unless you opt out), and legal compliance.

Information Security

We have implemented appropriate security measures to protect your personal data from unauthorized access or misuse.

Your Rights

You have the following rights under data privacy laws:

  • Right to Access – Request a copy of your data
  • Right to Correct – Request updates to inaccurate information
  • Right to Dekete – Request deletion of your data
  • Right to Restrict Processing (applies to GDPR) – Limit how we use your data
  • Right to Object (applies to GDPR) – Stop us from using your data for specific reasons
  • Right to Data Portability – Request a copy of your data that you can transfer to another service provider

To exercise any of these rights, please contact legal@alotten.com.

Direct Marketing

We may send you marketing communications about relevant products and services. You can opt out of such marketing communications at any time.

Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Contact Us

For any questions or concerns, contact:
📧 legal@alotten.com

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